How do we deal with names and personal data in minutes and similar reports?
The names of participants in a meeting can always be recorded. Otherwise, exercise a lot of restraint when it comes to personal information. In any case, never write down specific personal details such as concrete details about illnesses, ethnicity or religion. Only send the minutes to participants of the meeting and to a very limited group of persons who have to read the minutes. If the information needs to be distributed to a wider audience, make a management summary or a version without personal data.