[*-1.8exANNEX A:

FORMATTING OF AUTHORS AND AFFILIATIONS*]

The names of authors, their organizations/affiliations and postal addresses
should be grouped by affiliation and listed in 12pt upper- and lowercase
letters. The name of the submitting or primary author should be first,
followed by the coauthors, alphabetically by affiliation. If the author list
for a given affiliation spans multiple lines, please be sure to break the line
in a manner that does not split the author’s initials from the author’s last
name. This is easily done by placing unbreakable spaces between the initials
and last name. The affiliation name and address are also best kept together on
the same (but not necessarily separate) line, wherever possible. (See, for
example, the entry for GSI in the following). In cases where authors have
multiple affiliations, the secondary affiliation is inserted below the
author/primary affiliation listing and is indicated with a superscript, as
shown in the following.

Footnotes on the title and author lines may be used for acknowledgements and
e-mail addresses, using a non-numeric sequence of characters (*, †, ‡, §, ¶ as
generated by ’s ———command).

For examples of the preferred formatting of authors and affiliations, please
consult the following list of JACoW collaboration members.

For manuscripts submitted by large collaborations with potentially many tens
of authors and where, additionally, there may be page number limitations, a
format consisting of the principle author’s name and institute, followed by
“on behalf of the … collaboration”, is preferred.

[pages=-, noautoscale, pagecommand=]jacow-collaboration.pdf

[*-1.8exANNEX B:

IEEE REFERENCE STYLE GUIDE AS APPLIED TO JACoW PAPERS, PERIODICALS AND OTHER
WORKS*]

Referencing JACoW Proceedings

The format for published JACoW proceedings papers is detailed in the following
and can also be readily deduced from Refs. [1-3]. At the very minimum,
sufficient information should be given to enable readers to clearly identify
the paper and to facilitate its import into digital databases. *-.6

Author Listing Careful attention should be given to the placing of commas and
the use of ‘and’ in the author list. In particular, for the case of three or
more authors (as in [3]), a comma also follows the penultimate author. The
preference for ‘et al.’ takes precedence when the number of authors becomes
large (e.g., $>$6). *-.6

Paper Title As is modern practice in references, the title of the paper is
written in sentence case, i. e., only the initial letter of the first word in
the title is capitalized. Proper nouns, however, also have a capital. Capital
letters appearing in acronyms likewise remain unaltered *-.6

Conference Proceedings The title of the proceedings is written in title case
in italics using standard abbreviations, such as Int. and Conf. The
preposition, “in”, in normal font, precedes the proceedings title. The
location, i. e., city, state (if USA), and country of the conference venue,
the month (three-letter abbreviation) and the year the conference took place,
is then listed. Finally, details pertaining to the paper itself, such as the
conference paper ID, mandatory page numbers, and the digital object identifier
(DOI), if existing, are listed in the given order. A monospaced font for the
DOI is used so as to help distinguish it from normal text. In the ‘url’
package is used. The Word template uses the Liberation Mono TrueType font
(size 8 pt), or Lucida Sans Typewriter font (size 7.5 pt) in earlier Word
versions where the Liberation Mono font may not be available. In LaTeX, the
‘url’ package is used with its default font now being switched to “newtxtt”
which offers a better distinction between “O” and “0”. The conference paper ID
is optional and may be included in the absence of a DOI to facilitate a search
through internet search engines. DOIs have been assigned to all JACoW
publications appearing in recent proceedings and will likewise be assigned to
articles from conferences further past, in due course. The use of DOIs is
strongly emphasized.

The complete or abbreviated form for citations, as shown in the following
section, is advocated. The former is more informative to readers outside the
immediate conference sphere, and will further serve to avoid potential
ambiguities in cases where an acronym is not unique. Both forms, however, when
adhered to, ensure a proper import into digital libraries and information
sources such as INSPIRE, Scopus, and Google Scholar. Authors are also reminded
to make a distinction between papers published in JACoW proceedings (which
have page numbers and, in the case of recent publications, DOIs) and those
papers that may have been presented at past JACoW conferences but were not
published [4]. References to contributions presented at the same conference
should be written as shown in [5]; the wording “this conference” may be
optionally appended.

Referencing Periodicals and Other Sources

The IEEE style is also shown for periodicals [6-11], online sources [12],
books [13, 14], internal reports [15], theses [16], manuals or handbooks [17],
patents [18] and unpublished material [19, 20]. When citing a periodical, only
the official abbreviation of the journal should be used [21]. Examples of
correctly formatted references can also be found at the JACoW website, under
‘Formatting Citations’ which is reached through the ‘for Authors’ link.

Alignment of References

In the template, —9— is used for when the total number of references is less
than ten. This should be changed to —99— if the number of references is ten or
more.

*REFERENCESmkboth REFERENCESREFERENCES PAPER PUBLISHED IN A CONFERENCE PROCEEDINGS

jgreencmyk0.81, 0.00, 0.97, 0.00 jredcmyk 0.00, 0.99, 1.00, 0.00
jgrepccmyk0.74, 0.05, 1.00, 0.00 jbluecmyk 0.87, 0.54, 0.00, 0.00 jviocmyk
0.41, 0.82, 0.00, 0.00 jbookcmyk 0.28, 0.88, 0.79, 0.25 jreptcmyk 0.07, 0.70,
1.00, 0.00 jmanucmyk 0.28, 0.77, 1.00, 0.23 junpucmyk 0.00, 0.83, 0.65, 0.00

Complete Form

##

  * [1] A. Alpha and B. T. Beta, “Novel techniques for future TeV electron accelerators”, in Proc. 9th Int. Particle Accelerator Conf. (IPAC’18), Vancouver, BC, Canada, Apr.-May 2018. pp. 567-569. doi:10.18429/JACoW-IPAC2017-PAPERID
jgreen[Conference Proceedings, two authors; DOI encouraged]

  * [2] A. Alpha _et al._ , “A novel injector”, in _Proc. 29th Linear Accelerator Conf. (LINAC’18)_ , Shanghai, China, Sep. 2018, pp. 27-31. doi:10.18429/JACoW-LINAC2018-PAPERID
jgreen[Conference Proceedings, for six or more authors use _et al._ ; DOI
encouraged]

  * [3] A. Alpha, B. T. Beta, C. Gamma, and D. Delta, “An overview of control systems”, in _Proc. 13th Int. Conf. on Accelerator and Large Experimental Physics Control Systems (ICALEPCS’11)_ , Grenoble, France, Oct. 2011, paper TUP014, pp. 89–91.
jgreen[Conference Proceedings, four authors; optional paper ID in the absence
of a DOI]

###  Abbreviated Form

##

  * [1] A. Alpha and B. T. Beta, “Novel techniques for future TeV electron accelerators”, in Proc. IPAC’18, Vancouver, BC, Canada, Apr.-May 2018, pp. 567-569. doi:10.18429/JACoW-IPAC2018-PAPERID
jgreen[Conference Proceedings, two authors; DOI encouraged]

  * [2] A. Alpha _et al._ , “A novel injector”, in _Proc. LINAC’18_ , Shanghai, China, Sep. 2018, pp. 27-31. doi:10.18429/JACoW-LINAC2018-PAPERID
jgreen[Conference Proceedings, for six or more authors use _et al._ ; DOI
encouraged]

  * [3] A. Alpha, B. T. Beta, C. Gamma, and D. Delta, “An overview of control systems”, in _Proc. ICALEPCS’11_ , Grenoble, France, Oct. 2011, paper TUP014, pp. 89–91.
jgreen[Conference Proceedings, four authors; optional paper ID in the absence
of a DOI]

##  1 UNPUBLISHED PAPER PRESENTED AT A PREVIOUS CONFERENCE

###  Complete Form

##

  * [1] A. Alpha and B. T. Beta, “An interesting talk but paper not submitted”, presented at the 5th Int. Particle Accelerator Conf. (IPAC’14), Dresden, Germany, Jun. 2014, paper MOAX01, unpublished.
jred[Unpublished paper; conference name in normal font; paper ID may only be
given if material supplementing the proceedings exists on the JACoW website,
e. g., PDF of talk]

###  Abbreviated Form

##

  * [1] A. Alpha and B. T. Beta, “An interesting talk but paper not submitted”, presented at IPAC’14, Dresden, Germany, Jun. 2014, paper MOAX01, unpublished.
jred[Unpublished paper; conference name in normal font; paper ID may only be
given if material supplementing the proceedings exists on the JACoW website,
e. g., PDF of talk]

##  2 PAPER PRESENTED AT THE CURRENT CONFERENCE

###  Complete Form

##

  * [1] A. Alpha and B. T. Beta, “An interesting talk at this conference”, presented at the 10th Int. Particle Accelerator Conf. (IPAC’19), Melbourne, Australia, May 2019, paper MOAB01, this conference.
jgrepc[Current conference; conference name in normal font; the wording “this
conference” is optional]

###  Abbreviated Form

##

  * [1] “An interesting talk at this conference”, presented at IPAC’19, Melbourne, Australia, May 2019, paper MOAB01, this conference.
jgrepc[Current conference; conference name in normal font; the wording “this
conference” is optional]

##  3 PAPER PUBLISHED IN, OR SUBMITTED TO, A PERIODICAL

##

  * [1] P. Mercury _et al._ , “Title of paper published in journal”, _Phy. Rev. Lett._ , vol. 114, no. 5, p. 050511, Feb. 2014. doi:10.1103/PhysRevLett.114.050511
jblue[Periodical, Phys. Rev. Lett.; issue no. and month may be omitted]

  * [2] P. Venus _et al._ , “New techniques in laser wakefield accelerators”, _Phys. Rev. ST Accel. Beams_ , vol. 18, p. 120198, Dec. 2015. doi:10.1103/PhysRevAccelBeams.18.120198
jblue[Periodical, Phys. Rev. ST Accel. Beams; month may be omitted]

  * [3] T. Earth _et al._ , “Low dose irradiation impact on modern silicon detectors”, _Nucl. Instr. Meth._ , vol. 692, pp. 256–280, 2014. doi:10.1016/j.nima.2014.11.022
jblue[Periodical, Nucl. Instr. Method.]

  * [4] T. Earth, L. Moon, and A. Belt, “Temporal correlations of x-ray free electron lasers”, _Optics Express_ , vol. 20, pp. 11396–11404, 2012. doi:10.1364/OE.20.11396
jblue[Periodical, Optics Express]

  * [5] J. B. Good, “A paper accepted for publication”, _Phys. Rev. Lett._ , to be published.
jblue[Periodical, paper accepted for publication by Phys. Rev. Lett.]

  * [6] G. D. Read, “Title of paper submitted for publication”, submitted for publication.
jblue[Paper submitted for publication; the name of the periodical does not
appear]

##  4 ONLINE SOURCE

##

  * [1] JACoW, http://www.jacow.org
jvio[online source; no hyperlink, no period at end of URL unless there is a
trailing “/” as shown below. A monospaced font should be used, this is
achieved using the ‘url’ package in LaTeX]

  * [2] JACoW, http://www.jacow.org/.
jvio[online source; no hyperlink, period after trailing “/” in URL if
optionally preferred. A monospaced font should be used, this is achieved using
the ‘url’ package in LaTeX]

##  5 CITATIONS TO BOOKS

##

  * [1] T. Earth and L. Moon, “Title of chapter in the book”, in _Title of Book_ , R Mars, Ed. New York, NY, USA: Wiley, 1994, pp. 42–48.
jbook[Chapter in book]

  * [2] A. Belt, _Title of Book_. Cambridge, MA, USA: MIT Press, 1986.
jbook[Book]

##  6 REPORTS AND THESES

##

  * [1] G. Jupiter _et al._ , “Title of report”, CERN, Geneva, Switzerland, Rep. CERN-2012-333, Oct. 2012.
jrept[Report]

  * [2] A. Student, “Title of thesis”, Ph.D. thesis, Phys. Dept., Karlsruher Institut für Technologie, Karlsruhe, Germany, 2014.
jrept[Thesis]

##  7 MANUAL

##

  * [1] _IEEE Editorial Style Manual_ , IEEE Periodicals, Piscataway, NJ, USA, Oct. 2014, pp. 34-52; http://www.ieee.org/documents/style_manual.pdf
jmanu[Handbook/Manual, no hyperlink, no period after URL]

##  8 PATENTS

##

  * [1] A. N. Inventor, “Title of patent”, Patent Authority and No., Jan. 20, 2016.

##  9 UNPUBLISHED WORK AND PRIVATE COMMUNICATION

##

  * [1] P. Neptune, “Title of paper”, unpublished.
junpu[Unpublished]

  * [2] P. Uranus, private communication, Jun. 2015.
junpu[Private communication]

##  10 JOURNAL ABBREVIATIONS

##

  * [1] https://woodward.library.ubc.ca/researchhelp/journal-abbreviations/

##  11 ANNEX C:THE DILIGENT AUTHOR’S CHECKLIST

###  Common Oversights

In order to lessen the load on a small team of editors and to help expedite
publication of the Proceedings, authors are kindly asked to give themselves an
extra few minutes to go over the following points, which highlight the most
common errors, before uploading their paper. By providing a properly formatted
JACoW paper, the Proceedings Office is able to benefit from an autodistill
process which automatically converts the author’s PDF file into a version that
adheres to the JACoW-compliant PDF standard. The process further ensures that
all fonts required to view the entire document are embedded, rendering a final
PDF that qualifies technically for publication.

###  Author and Affiliation Listing

The names of authors and their affiliations should be in 12pt uppercase and
lowercase letters, with standard, roman fonts (i. e., not italics). When there
is more than one author, the submitting author should be first, followed by
the coauthor. Coauthors should be grouped by affiliation and then be listed
alphabetically. Please refer to ANNEX A for further details and examples,
particularly for the case where authors have multiple institutes.

###  SPMS Database and Final Manuscript Validation

Primary authors are reminded that it is their responsibility to verify the
accuracy of the title, abstract, and coauthor/institute listing, and that
these are identical in both the final manuscript and SPMS database. This is
required to ensure the proper indexing of author/coauthor(s) appear in the
published proceedings.

###  Subsection Headings

Subsection Headings are in 12pt _italic_ lowercase and uppercase. The initial
letter of every principle word is capitalized, and the heading is left aligned
in the column.

###  Figure Captions

Figure captions should be placed _below_ the figure and centred if on one
line, but justified if spanning two or more lines:

Figure 1: A one line figure caption is centred.

Figure 2: A lengthy figure caption that spans two lines is justified. Note the
colon “:” after the figure number and the period “.” at the end of the
caption. When referring to a figure from within the text, the convention is to
use the abbreviated form, i. e., Fig. 1, _unless_ the reference to the figure
is at the start of the sentence:

> Figure 1 shows a schematic view of……as shown in Fig. 1.

Table Headings Table captions should be placed _above_ the table and centred
if on one line, but justified if spanning two or more lines:

Table 1: Table Heading

Table 2: A Particularly Long Table Heading Spanning Two Lines Note the colon
“:” after the table number, that the initial letters of the principle words in
the table heading are capitalized, and the absence of a period at the end of
the caption. When referring to a table from within the text, the convention is
_not_ to abbreviate, i. e., Table 1.

###  Equations

If a displayed equation requires a number, it should be placed flush with the
right margin of the column.

###  Units

An unbreakable space should always precede a unit. In LaTeX use a “`\,`” or
the ‘siunitx’ package to format units. Examples are: 3keV, 4GeV, 100kW, 7m.

###  References

References are written in 9pt size and should be neatly presented in a
consistent format with reference numbers aligned. Please refer to ANNEX B for
the preferred format and proper alignment. Please also ensure that references
in the text are cited in sequential order.